Preparing for CES 2025 in Las Vegas goes beyond booking your travel and reserving booth space—it’s about ensuring you have everything you need to make your exhibition a success. With tens of thousands of attendees, long days on the show floor, and a fast-paced environment, being well-prepared can make all the difference. Here’s the ultimate packing list for exhibitors to ensure you’re ready for anything.
Why Packing Right Matters
CES is a high-pressure event where first impressions count. Forgetting essential items can disrupt your setup, hinder your performance, or cause unnecessary stress. This guide will help you pack smart, stay organized, and focus on what matters most: showcasing your brand.
1. Business Essentials
- Business Cards: Ensure you have plenty of business cards. Despite the digital age, physical cards remain a CES staple for networking.
- Brochures and Flyers: Bring enough printed materials to distribute to interested attendees.
- Demo Products: If you’re showcasing a product, pack enough demo units, accessories, and spare parts.
- Sign-Up Tools: Tablets or laptops for capturing attendee information, or even a simple signup sheet as a backup.
- Presentation Materials: USB drives, portable hard drives, or cloud backups with your presentation files.
2. Booth Setup Tools
- Tool Kit: Include basic tools like a screwdriver, tape, scissors, zip ties, and Velcro strips.
- Power Strips and Extension Cords: Power access is critical, and outlets might not be close to your booth.
- Display Materials: Extra signage, banners, or anything to replace damaged items during setup.
- Cleaning Supplies: Microfiber cloths, wipes, and a small duster to keep your booth spotless.
3. Tech Gear
- Chargers and Power Banks: Keep your devices powered throughout the event.
- Backup Devices: A secondary laptop or tablet in case your primary one malfunctions.
- Adapters: HDMI cables, USB hubs, and other adapters specific to your devices.
4. Personal Essentials
- Comfortable Shoes: Expect to walk miles during the show.
- Reusable Water Bottle: Stay hydrated without spending on bottled water.
- Snacks: Pack quick, healthy snacks like protein bars or trail mix to keep your energy up.
- Hand Sanitizer: With so many people, staying germ-free is essential.
5. Marketing Materials
- Branded Giveaways: Small items like pens, USB drives, or tote bags with your logo.
- Digital Content: Videos or presentations preloaded on devices for display.
- Promotional Signage: Banners, posters, or digital screens for booth branding.
6. Emergency Kit
- First Aid Kit: Basic supplies for minor injuries.
- Extra Batteries: For devices, microphones, or lighting.
- Backup Clothing: A change of clothes in case of spills or accidents.
Final Checklist
Before you leave, review this checklist to ensure nothing is left behind:
- Confirm travel bookings and accommodations.
- Double-check shipment details for booth materials.
- Test all tech gear and backups.
- Review your booth design and marketing strategy.
Conclusion
Packing for CES 2025 doesn’t have to be stressful. By following this guide, you’ll be fully prepared to focus on what matters most: making an unforgettable impression. For exhibitors looking for last-minute booth supplies or setup assistance, check out One Stop Expo, your trusted partner for cost-effective solutions.
