Shipping and Logistics for CES Exhibitors: A Complete Guide

Shipping your materials to Las Vegas for CES 2025 can be a daunting task, especially if you’re bringing large displays, products, or equipment. Understanding the logistics process and planning ahead can save you time, money, and stress. This guide will walk you through everything you need to know about shipping and logistics for CES exhibitors, including how One Stop Expo can simplify the process with storage, rentals, and setup services.

1. CES Shipping Deadlines and Requirements

CES has specific deadlines and requirements for shipping materials to the Las Vegas Convention Center (LVCC). Missing these deadlines can result in additional fees or delays.

• Advance Warehouse Shipments: Ship materials to the CES advance warehouse to ensure timely delivery to your booth. These shipments are accepted weeks before the event.
• Direct to Show Site: Shipments sent directly to the LVCC must arrive during the official move-in period. Check the CES exhibitor manual for exact dates.
• Freeman Handling: Freeman is the official CES contractor for material handling. All shipments must comply with their guidelines for weight, labeling, and packaging.

2. How One Stop Expo Can Help

For exhibitors looking for hassle-free logistics, One Stop Expo offers comprehensive services to streamline the process:

• Storage Solutions: Store your booth materials and products safely in Las Vegas before and after CES.
• Equipment Rentals: Rent high-quality displays, furniture, and other booth essentials to reduce shipping costs.
• Setup Services: Let our team handle booth setup and teardown, saving you time and effort.
• Local Delivery: We’ll ensure your materials are delivered directly to your booth on schedule.

3. Label Your Shipments Properly

Proper labeling is essential to ensure your materials arrive at the correct booth location. Follow these tips for labeling your shipments:

• Include Your Booth Number: Clearly mark your booth number on all packages.
• Use the Correct Address: Confirm the shipping address for advance warehouse or direct-to-show site shipments.
• Attach a Packing List: Include a detailed list of contents for each package to avoid confusion during setup.

4. Shipping Options for CES Exhibitors

Choosing the right shipping option depends on your timeline, budget, and materials:

• Freight Shipping: Ideal for large or heavy items like booth structures or demo equipment. Coordinate with a trusted freight carrier familiar with CES requirements.
• Small Package Shipping: Use services like FedEx or UPS for smaller items. Ensure packages are tracked and insured.
• Local Vendor Support: Companies like One Stop Expo can provide storage and rentals, minimizing the need for complex shipping.

5. Handling Customs for International Exhibitors

International exhibitors must navigate customs clearance for their shipments. Here’s how to streamline the process:

• Hire a Customs Broker: Work with a broker to handle paperwork and expedite clearance.
• Use a Carnet: A Carnet allows temporary importation of goods without paying duties or taxes. It’s commonly used for trade shows.
• Complete Documentation: Provide detailed descriptions, values, and origin of all shipped items.

6. Tips for Managing Logistics on Arrival

Once your shipments arrive at the LVCC, efficient logistics management ensures a smooth setup:

• Inspect Deliveries: Check all shipments upon arrival for damage or missing items.
• Coordinate with Freeman: If using Freeman for material handling, confirm your materials are in place before starting setup.
• Utilize One Stop Expo: For local storage and last-minute booth adjustments, rely on One Stop Expo for quick solutions.

Conclusion

Managing shipping and logistics for CES 2025 doesn’t have to be overwhelming. By planning ahead, labeling shipments properly, and leveraging local resources like One Stop Expo, you can ensure a smooth and successful exhibition. From storage and rentals to booth setup, One Stop Expo is your trusted partner for all your exhibitor needs.

Plan Ahead for CES Shipping

Meet CES deadlines by choosing between advance warehouse or direct-to-show site shipping. Planning early avoids delays and extra costs.

Simplify with One Stop Expo

Save time and effort with One Stop Expo. Use their storage, rentals, booth setup, and local delivery services for a hassle-free experience.

Label Shipments Clearly

Proper labeling ensures your materials reach the right booth. Include your booth number, use the correct address, and attach a detailed packing list.

Choose the Right Shipping Method

Freight shipping is ideal for large items, while small package services work for lightweight materials. Rely on local vendors like One Stop Expo for storage and rentals to reduce shipping costs.

Streamline Customs Clearance

International exhibitors can simplify customs with a Carnet or by hiring a customs broker. Provide accurate documentation for faster processing.