Evolution Dome, a UK-based provider of temporary inflatable structures, deployed 137 private meeting pods for a three-day, 1,500 person healthcare conference at the Gaylord Palms Hotel in Orlando, Florida.
Working in partnership with Total Destination Solutions (TDS), Evolution Dome transformed the hotel’s exhibition hall into a fully functional meeting hub, installing 137 5mx6m office pods for a major pharmaceutical brand. With just 12 hours available for set-up, the Evolution Dome team completed the installation in just 10 hours.
The inflatable ‘Office Pods’ were strategically arranged inside the venue’s expansive exhibition hall to accommodate 1,500 attendees across 137 breakout rooms, each hosting between 8 and 15 delegates. Designed for discretion and acoustic performance, the pods’ sound-baffling properties enabled confidential and disruption-free meetings, crucial for the event’s success.
Evolution Dome’s inflatable structures were chosen for their quick setup, low logistical needs, and ability to contain sound. Each pod used adjustable fans to stay inflated quietly, and the open-top design helped maintain room temperature. The fast setup and removal reduced venue hire time and overall costs.
Rance Brown, VP of Sales at TDS, said: “Instead of using 137 hotel sleeping rooms spread throughout the venue, with multi-day charges, separate BEOs, and costly furniture removals, our client was able to hold all district breakouts in one central location.”
Ash Austin, director at Evolution Dome commented: “The privacy, professionalism and flexibility the meeting pods offered impressed our client. The overwhelmingly positive feedback has once again proven the power of innovation in the meetings and conference market.”
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